OIAA Board of Trustees Meeting Agenda 08 November 2022

OIAA Board Meeting Agenda 08 November 2022

Gwen M – Chairperson
Jane G – Vice Chairperson
Barry M – Secretary
Jeff B – Alternate Secretary
Brian R– Treasurer
Spencer W – Finance Chair
Mark M – Technology Chair

Opening:

• Serenity Prayer:
• Call to Order: Gwen
• Approval of the minutes:
• Chair’s Report: Gwen
• Old business:
  • Committee Chair Nominations – establish procedure:
    • In keeping with Bylaws Section 5.06. Committee Chairs. All committees shall nominate a candidate for the position of committee chair and submit their nominations to the Board, to be voted on by the Board in keeping with these Bylaws.
    • Board vote to accept Paula D as Chair of the CPC Committee (introduced to the board last month) – this will be the first instance of the application of this change to OIAA’s bylaws and will establish precedent and suggested best practice
• Communication due to membership
• Status of the IRS Reinstatement (Sept New Business Agenda Item #2).
  • Next Steps
    • OIAA’s ProBono attorney will file the Bylaws with the State of NJ to validate OIAA is in compliance with the NJ Non-profit laws.
    • Draft communication to IRS explaining what went wrong, what has been done to fix it over the past 4 years, and the emergence of institutionalized governance best practices so such failures don’t happen or are rapidly remediated.
    • The Bylaws will be submitted to the IRS to have our 501c3, tax-exempt status reinstated.
• Access to Minutes of the Board Meetings
• Secretary’s Report:  Barry / Jeff
• New Business:
  •  Finance: Brian / Spencer
    • Draft 2023 Budget Presentation:
    •  Job Descriptions
• Guidelines Adhoc:  Jane
  • See attachment OIAA Board Decisions _ Recommendations on Guidelines
• Confirm items on 12/3 Assembly Agenda: Gwen
• Operational Best Practice:  Gwen / Jane
• Discuss suggested protocol for committee chair participation when attending Board meetings.  To be distributed to prior to the Dec. Board meeting.
• Ibero-American Online Convention Idea for 2023: Jeff
•  Other new business?

Closing – Declaration of Unity:

This we owe to A.A.’s future:  To place our common welfare first; To keep our fellowship united.  For on A.A. unity depend our lives; And the lives of those to come.

Please join us:
Board: Mark your calendars for the next meeting on November 8, 2022 @ 5:00 EST

Committee Chairs:  Mark your calendars and please join us on December 13, 2022 @ 5:00 EST