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Secretary – Duties / Qualifications
This is an archive page for the OIAA 3 December 2022 Elections.
Duties & Responsibilities
- Maintains the corporate records, including but not limited to: Minutes of all Board, Assemblies, and Special meetings; committee reports; mo-tions, and election results
- Coordinates with the Technology Chairperson on the electronic storage and maintenance of corporate records
- Schedules the creation of Ad Hoc Committees to review Bylaws, Certificate of Incorporation, and Operating Guidelines at a minimum of every two years
- Collects and retains the copies of annual reports and correspondence with government agencies except for those concerning the financial matters that are the responsibility of the Treasurer
- Access to and accountability for all OIAA’s payment and contribution collections bank accounts
- Establishes the method for taking the quorum, posts the assembly agenda and distributes the reports and information associated to it
- Records the results of votes on motions
- Presides over elections; posts ballots; collects and tallies the ballots; and posts the election results (See Bylaws ff the Secretary is standing for election to an office.)
- Schedules time with the Chair and Treasurer to review the filing of audit-able financials for tax return preparation to the appropriate parties
- The Secretary assigns duties and responsibilities to the Alternate Secretary as as he or she deems advisable and agreed upon
Qualifications
- A sober member of Alcoholics Anonymous
- Experience in group, intergroup/central office, institutional and/or general service affairs
- Some background in general office work
- A level of computer knowledge and information technology skills that reflect the intergroup’s communication and record keeping needs
- Ability to create a record of a meeting that captures the essentials of what happened
- Excellent Communication skills: Written, Speaking, Listening
- Leadership qualities – See Concept IX, Twelve Concepts for World Service, pages C27-C32
- A sound understanding and appreciation of applying the Steps, the Traditions and the Concepts of Alcoholics Anonymous, along with a will-ingness to consult with others who have a wealth of experience gained through applying these guiding principles successfully to problems
