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Update for Unity (Minutes) – May 2026

The Unity Committee meets every…   

1st Saturday – Full Unity Committee Meeting

10am PST/ 1pm EST/ 3pm Chile, Rio/ 6pm UK/ 19h CET 

3rd Sunday – Unity Committee: Liaison 

11am PST/ 2pm EST/ 4pm Chile, Rio/ 7pm UK/ 20h CET 

Zoom Meeting ID:  992 5516 4740

Password: Unity

Minutes
 Date: Saturday, 2 May 2026
 Time: 1:00 PM EDT

Chair: Jen H

Opening

  • Meeting opened by Unity Chair, Jen H, with the Declaration of Unity

  • Spanish interpretation available; instructions provided for Zoom interpretation feature

  • Meeting scheduled to end early to allow attendance at Safety Workshop

Attendance

Members Present:
 Jen H (Unity Chair, UK) • Jeannette B (Unity Secretary, CA, USA) • Joe R (Alt Unity Chair, USA) • Patty Sunshine (USA) • Victor A (USA) • Donna K (Hawai’i, USA) • Lurdes M (Portugal) • Janice K (USA) • Susan (OIAA Chair, USA) • Jeff (France) • Pato (Chile) • María José (Chile) • Arlene (USA) • 1% Popeye (UK) • Melisa, Spanish Interpreter (ES)

Approval of Previous Minutes (19 April 2026)

  • No amendments raised

  • Motion to approve: Patty Sunshine

  • Second: Victor A (multiple seconds noted)

  • Result: Minutes approved unanimously

Open Service Positions

  • The following roles remain open:

  •  Please email your nominations or AA Service CV if you wish to stand for election (Unity.Chair@aa-intergroup.org)  (there is a standardized doc in the drive to attach) Service Description Template 

    • OIAA2026 Convention Chair (requires min 5 years sobriety)

    • Unity Liaison Coordinator

    • Marketing & Communications coordinator 

  • Jen H advised the group that Unity Liaison and Marketing roles are most urgent; please reach out to Jen H for more information about the roles and responsibilities.

Subcommittee Updates

OIAA2026 Convention – Jen H

  • Approximately 8 host groups registered

  • Host Group Registration deadline: 25 May 2026

  • OIAA2026 Host group invite emails are being sent weekly (from sent 29 April 2026) to OIAA member mailing list 

  •  Convention host group flyer to be shared with minutes

Next Steps:

  • End-of-May: assign host groups to sessions

  • Begin individual registration  process and marketing timeline

  • Develop “OIAA2026 Tech” (Unity Tech) co-host structure

OIAA2026 Host Group Capacity:

  • Jeannette B asked for clarification on available host group session capacity

  • Jen H shared that there are three meeting rooms with approximately five sessions per day

  • Susan calculated the total capacity, indicating approximately 45 session slots across three days

  • Jen H noted that not all sessions will be allocated to host groups, as some will be full-group sessions

Financial Note:

  • No registration fee 

  • The Tradition 7 contributions link will be made more accessible on the website and throughout the convention itself

Unity Liaison – Jen H (temporary)

Process Overview:

  • Visit meetings from the OIAA directory (focus on member groups)

  • Use shared tracking system:

  • Master list of member groups

  • Visit log via form

  • Avoid duplication by checking prior visits suggested

Approach:

  • Attend as AA member

  • Share information when appropriate

  • Provide convention/workshop info if invited

  • No recruitment — focus on connection (“attraction rather than promotion”)

Tools (to be shared):

  • Liaison visits Tracking form and spreadsheet

  • Simple script/snippets

  • IGR Workshops and Convention Flyers (multi-language)

Clarifications:

  • Pato asked whether liaison members could attend non-OIAA groups: Jen H confirmed that it was absolutely appropriate  to share information about OIAA as long as we are not actively ‘recruiting’, this is not our primary focus

  • Jeannette B asked when liaison materials and supporting information would be shared; Jen H confirmed that materials will be shared in advance via WhatsApp before the next meeting and that members not currently in the WhatsApp groups may contact her if they wish to be included

IGR Workshops

  • The IGR Workshops are to be held on the 3rd Sunday monthly at 12:30 PM EDT (before Unity Committee Liaison meeting)

    • Focus:

    • What is OIAA

    • Role of IGR

    • Service opportunities within OIAA (focus on OIAA Service Committees)

    • Recommended IGRs connect with IGR Steppers for ongoing support 

  • IGR Workshop flyer  (English)

  •  IGR Workshop Translated Flyers

New Business

  • Next meeting (17 May 2026) to be chaired by Joe R (Jen H will be on vacation with some AA women), and Jeff has volunteered to to help facilitate the IGR Workshop – Jen will liaise directly with Jeff to organize some run throughs

  • Jeannette B to present Unity Liaison process walkthrough

  • Proposal introduced by Janice K to modify closing wording:
     From Serenity Prayer → Serenity Statement wording

  • Action: To be added to next agenda for discussion and vote

Takeaways
 Not completed due to early closure for Safety Workshop.

Next Actions

  • Continue OIAA2026 Host Group registration process (deadline: 25 May 2026) – Jen

  • Include OIAA2026  Host Group flyer and relevant links with minutes for distribution – Jen

  • Finalize and share Unity Liaison tools in WhatsApp threads once complete (form, tracking sheet, scripts) – Jeannette & Jen 

  • Add Serenity Statement proposal to next agenda for discussion and vote – Janice & Jeannette

  • Prepare for Unity Liaison process walkthrough (next meeting) Jeannette and Jen 

  • Schedule IGR Workshop run through with Jeff and any other volunteers available to support – Jen 

  • Arrange Spanish interpretation for next meeting (requested) – Jen 

Next Meeting
 Sunday, 17 May 2026 – 2:00 PM EDT

Closing

  • Responsibility Statement

  • Serenity Prayer

  • Meeting adjourned early (~1:55 PM EDT)

In love and service, 

Jeannette B

Unity Committee Secretary

OIAA (Online Intergroup of AA)

unity.secretary@aa-intergroup.org


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