minutes – Mar 2024 – Online Intergroup of Alcoholics Anonymous

Minutes for 16 Mar 2024

Mark M., the OIAA Technology chair, made several opening announcements and introduced the Zoom Technology team.  He asked all voting members to fill out the quorum form.

The Assembly was opened by the OIAA Chair, Susan R., at 2:02 pm EST (11:03 am PT, 7:03 pm UK/Portugal).  She welcomed the attendees and led the assembly in the Serenity prayer.  Susan reviewed the agenda for the Assembly.

Review of 12/10 Assembly Minutes – Jeff B., Secretary

  • Jeff described the process for establishing a quorum. He explained that at last year’s annual poll there were 182 responses and that the quorum is 25% of that number which is rounded up to 46.  Once we have 46 members registered, we will be able to conduct business.
  • Mark M, Technology Chair, announced that was now a quorum so that business can be conducted.
  • Jeff announced who was able to vote at the Assembly.
  • Jeff reviewed the meeting minutes from the December 10th Assembly and requested any corrections.
  • Jeff asked for a motion to approve the December 10th A motion to accept the December 10th minutes, as presented, was made and seconded.  The motion passed unanimously.

2024 Budget Review & Vote – Jennifer B., Treasurer

7th Tradition report: https://aa-intergroup.org/committee-updates/update-for-finance-feb-2024-3/

Balance Sheet:  https://aa-intergroup.org/committee-updates/update-for-finance-feb-2024-2/

Budget Variance: https://aa-intergroup.org/committee-updates/update-for-finance-feb-2024/

  • Jennifer reminded the Assembly that the 3 financial reports are reviewed by the Finance committee monthly and then posted on the OIAA website.
  • Jennifer reviewed the Budget Variance report for February. Our 7th tradition contributions for the month were approximately $7,420. She reviewed a number of the expenses on the report. The net operating income was a little over $3,339,
  • On the Balance Sheet we have a cash balance of almost $112,633 with just under $5,500 earmarked for the International Convention in 2025. The available funds are just under $107,133,
  • The third report reviewed was our Contributions report. This report shows the contributions by groups and individuals for the month. Jennifer stated that what is important here is for IGRs to make sure that their group is being properly recognized. Sometimes, when an individual sends money in, the money is for actually for their group. Please reach out to treasurer@aa-intergroup.org with any such corrections.

New Business

Approval of the OIAA Guidelines – Jeff B., Secretary

Guidelines: https://aa-intergroup.org/documents/oiaa-guidelines/

  • Jeff mentioned that our next order of business was to approve the Guidelines. Jef reviewed the timeline for the work of the Guideline ad hoc committee which started its work in October, 2022 and sent an approved version of the Guidelines to the Board on September 30th, 2023.
  • Jeff stated that the Board reviewed the guidelines approved by the ad hoc Guidelines committee and approved the Guidelines after several additional months of work on January 20, 2024.
  • Jeff mentioned that the Board prepared a presentation to explain and review the Guidelines with the membership. Three sessions were held with two in February and one in March.  Two of the sessions were conducted at a time friendly to our members in US/Canada/Europe and one session was conducted at an international friendly time.
  • Jeff asked for a motion to approve the Guidelines. A motion was made by Debra D., IGR, Come One Come All group and seconded by Jamie D., Alt IGR, Dawn Patrol group, to approve the Guidelines which passed with substantial unanimity (56 – 1, 94.7%).  No minority opinion was offered.

Changing the Communication Committee ad hoc to a Standing Committee – Lesliee A., Chair, Communication committee

Communication committee charter: https://aa-intergroup.org/documents/communications-committee-charter/

  • Lesliee described the role of the Communications committee with the Assembly and described their different activities.
  • Lesliee then reviewed the Communications charter with the Assembly. She explained that the work of the committee will be on-going and that the Board had approved the request to change the committee from an ad hoc committee to a standing one.  She reiterate red that this also requires approval from the Assembly according to our Bylaws.
  • A motion was made by Lesliee A., the Communications committee chair, and seconded to approve changing the ad hoc Communication committee to a standing committee which passed unanimously (56 – 0).

The Assembly adjourned at 3:16 pm EST (12:16 pm PT, 8:16 pm UK/Portugal) with the Responsibility statement.

Motions Summar

  1. A motion to accept the December 10th minutes, as presented, was made and seconded. The motion passed unanimously.
  2. A motion was made by Debra D., IGR, Come One Come All group and seconded by Jamie D., Alt IGR, Dawn Patrol group, to approve the Guidelines which passed with substantial unanimity (56 – 1, 94.7%). No minority opinion was offered.
  3. A motion was made by Lesliee A., the Communications committee chair, and seconded to approve changing the ad hoc Communication committee to a standing committee which passed unanimously (56 – 0).

Humbly Submitted,
Jeff B, OIAA Secretary.

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