OIAA Board Meeting
 Minutes DRAFT
July 12, 2026 2:02 pm – 3:38pm (Eastern)
Zoom: 840 0946 3911 | Password: Board
https://us06web.zoom.us/j/84009463911?pwd=TlU5YTJMWHNnTVFnWHlrM2gvNEZTdz09

Board members present: Susan R (Chair), Jan BB (Vice Chair), Lesliee A (Secretary), Mary M (Trustee at Large), Joe M (Treasurer), Carlos D (International Trustee), Mark M (Tech Chair) arrived late but prior to voting. 6 voting members

Board members absent:

Visitors: Leila (CPC Chair), Cam H (IGR Dawn Patrol), Jeanette B (Unity Secretary)

Quorum was met (3 of 6 Chair does not vote per 25/1/12 Minutes) Y/N

The meeting was opened with a moment of silence and the Serenity Prayer “we” form.

Minutes: The Board Secretary moved to approve the minutes as presented; Jan 2^nd. Discussion non. Vote: Unanimous yes.

Introductions: Introductions of the Officers and Guests.

Officer Reports

Chair – The Chair announced that Officer reports will be distributed in advance of the Board meeting as part of the Board packet. Rather than reading reports aloud, each officer will provide a brief summary of significant activities, accomplishments, or items that may benefit from board awareness or discussion.  The Chair thanked everyone for the success of the June Assembly. She thanked Tech and Leila of CPC for the development of the committee.

Vice Chair – The Vice Chair reported handling 4 PAC issues. She reported that the Ad Hoc Guidelines committee will present a motion in new business. She reported on her work with PIC. She also praised Leila and her work on CPC.

Secretary – Saved her report for new business.

Treasurer – Reported: Our income for the month of June was $8,352.65, compared to $7000 expected in the budget for the month, bringing our total income for the year through June 30 to $65,656.92 compared to $66,100 budget YTD. We are tracking almost exactly on budget for revenue.

Our operating expenses for the month of June were $7,876 compared to a budget of $7,805. On a year-to-date basis, expenses totaled $23,919 compared to a budget of $57,692.

Our operating income for the year to date was $41,647 compared to a budget of $8,408, so we are currently (as of the end of June) $33,239 ahead of our budgeted plan. Most of this variance is in the areas of Special workers ($21,110), Administrative ($7,622), and Technology ($5,070).

Our balance sheet reflects $195,778 cash on hand compared to a target reserve of $137,034 for this fiscal year. We still need to distribute $12,940 from 2025 excess funds. Our current liabilities amount to $2,104.

Tech Chair – Reported that the website is up. The Web services person is a bit off schedule but overall things are in good shape.

Trustee at Large – Reported on her work with committees. Steppers committee answered requests from 24 different countries. PAC welcomed 6 new groups. Mary referred to further reporting that she will do under old business.

International Trustee – Thanked Leila, CPC Chair, for her help. He continues to heal.

Old Business–

TAL moved: That OIAA decline the request that OIAA provide or financially support Zoom access for the requesting Persian-speaking AA group in Iran; IT 2^nd. No discussion. Vote: 6 yes, 0 no, 1 abstention.

The secretary made a Motion to reconsider a previous vote to confirm with legal counsel the significance of the acknowledgement, receipt, and understanding of OIAA governance documents; TAL 2^nd. Discussion: The Tech Chair asked if a lawyer had been contacted. Lesliee answered that she attempted to make contact but the lawyer never responded. Vote: 5 yes, 1 no, 1 abstention. Minority opinion was requested. Request denied.

New Business:

The Vice Chair on behalf of the Ad Hoc Guidelines committee moved to amend Section 2.6 of the OIAA Guidelines; Secretary 2^nd. Discussion: The Vice Chair explained the process of reconsidering this section of the Guidelines. Discussion: there was a short discussion about the process of approving the work of the Ad Hoc Guidelines committee. Vote: Unanimous yes.

The Secretary moved to establish a Governance Resources page on the OIAA website for Board-approved governance resource documents to include:  Concept V Appeal Resource Guide (when approved) Whistleblower Policy with Open Door approved 25.01.26, reaffirmed 26.02.08), Open Door Process approved 24.03.08. The Vice Chair 2^nd. Discussion: The placement on the website was discussed. The Chair clarified that this could be decided after this motion was approved. Vote: 6 yes, 1 no, 0 abstentions. Minority opinion: It seems like the Board is over discussion things. No one wished to change a yes vote.

The TAL made a motion to approve the Concept V Appeal Resource Guide and authorize its publication on the OIAA website as a governance resource; Vice Chair 2^nd. Discussion: The resource guide was contained in the supporting materials sent out prior to the meeting. Vote: Unanimous yes.

The Secretary made a motion to postpone remaining new business until the August meeting; The Treasurer 2^nd. Vote: Unanimous yes.

Announcements

• Next Assembly will be on September 19, 2026 at 2PM Eastern US
• Next Board meeting will be on August 9, 2026 at 2p Eastern US
• IGR Service exposition July 25, 2026 12:30 Eastern US
• 3^rd Annual OIAA Online Convention will be on November 20-22, 2026
• November Board meeting will be moved to November 15, 2026

The Treasurer moved to Adjourn. The meeting closed with the Responsibility Statement.

Respectfully Submitted by
Lesliee A
OIAA Board Secretary
Presented 26-8-9