OIAA Board Meeting
Minutes APPROVED

December 14, 2025 2:01 pm – 3:58 (Eastern)
Zoom: 840 0946 3911 | Password: Board

Board members present: Gwen M (Interim Chair), Sharon G (Interim Vice Chair), Mark M (Tech Chair), Lesliee A (Interim Secretary), Mary M (Interim Trustee at Large), 4 voting members

Board members absent: International Trustee (Seat Open), Felix E (Acting Treasurer)

Visitors: Joe M (Finance Committee member standing in for Felix), Beth D (PAC Chair), Jan BB (Former PAC Chair), Jeff BR (Steppers), Bruce V (Into Action Group IGR), Donna G (IGR), Susan R (IGR Dawn Patrol)

Quorum was met (3 of 6 Chair does not vote per 25/1/12 Minutes) Yes

The Tech Chair moved to approve the 25/11/23 Minutes, Mary 2^nd; Unanimous yes.

The Tech Chair moved to make the Secretary interim chair of the Ad Hoc Bylaws and Guidelines Revision committee (Ad Hoc BGRcom). There was no discussion. Unanimous yes.

Officer Reports

Secretary: Lesliee reported on new guidelines from Robert’s Rules regarding electronic meetings. Her specific concern was maintaining quorum. It was decided that the issues would best be discussed by the Ad Hoc BGRcom.

Treasurer: Finance Committee member stand in for Felix (Treasurer), Joe reported that OIAA has two bank accounts. The, the checking account is $88,640, and the savings account is at, is at $75,592 and PayPal and Stripe, balances of $688 and $259, respectively, bringing our total cash on hand to $162.162. The actual revenue in November was $13,690. Our operating expenses were $30,165. Operating loss was therefore $16,475. We did budget for a loss for November of just over $30,000, which means we did $14,000 better in November than we had expected to when we originally put the budget together last year.

We took all the actuals through November and we added the budget for December. Before we added the budgeted revenue and the budgeted operating expenses to make a projection to the end of the year, so we’d have a whole year to look at here. Revenue, then, that we’re expecting is just under $129,000. Operating expenses of $115,000. And an operating income, not a loss, but an income. We had budgeted a loss, but we’re expecting to end the year with an income operating net income of $16,635. The budget for 2025 was revenue of $123, operating expenses of $145 for a net loss of $22,000.  We will be some $38,000 better than budgeted. By the end of the year. For comparison, the budget that we have submitted to the Assembly on our website, that’s the… that’s the baseline budget that I’m working from here, is, $144,000 in revenue, $143 in expenses for a net revenue of $1,236.

I thought it might be interesting to look at a few key items here that either because we may anticipate questions about those items in the budget, or because they just stood out to me as being something that we’d want to take a… take a quick look at.

The Unity convention expenses and the translation expenses for the convention totaled $33,371 in the 2025 budget. We actually spent $25,000 on those items. The convention came in a good deal under budget for its total cost.

In 2026, the budget that we submitted to the Assembly is for $39,032, about somewhat equally split between convention costs, which include all the costs of putting the thing together and getting the tech support and the websites and everything, and the translation expenses, which is a large item.

Other technology, was budgeted at $32,200, came in slightly over at $39,300, and has dropped in the budget to $9,000.

Website hosting took a significant jump this year, from $5,300 budgeted and actual, up to about $12,700.

Technical special worker, we spent $15,500 on a budget of $47, and we’re budgeting, for this next year, $26,500. And total administration, in which I included bookkeeping,

Jumps up to $23,000. We’ll be able to drop the bookkeeping to zero. I don’t think we’re actually going to need that.

The Tech Chair moved to accept the financial report, Mary 2^nd; Unanimous yes.

Tech Chair: Mark reported that the committee reports function was available. The 2^nd budget presentation was well attended. The 25/11/24 Tech committee meeting will be dedicated to prep for the 25/12/20 Assembly.

Trustee at large: Mary reported that she had the joy of going to the Unity meeting after the convention and heard Jen’s report. She covered so much information about what was tracked and what she could tell us about the convention and all that happened.

She attended the Finance Committee meetings, and they went, especially the second one, a long way toward giving people opportunity to come and ask their very detailed questions.

The board has received a complaint from a user, about an online meeting, It was forwarded to PAC who looked into it and replied. Occasional odd questions come to the board, and if they don’t require specific answers from one of our board members, I usually will go ahead and answer them. Mary will end her term as Chair of PIC but will continue as a volunteer.

Mary shared that the board is working on a letter of amends to an aggrieved OIAA member. Mary crafted the first draft and the board is now considering it.

International Trustee: No Report (OPEN)

Old Business

Lesliee moved to accept the CPC Charter. There were many 2nds. Unanimous yes.

There was discussion of the Finance committee forming an Ad Hoc under its purview to consider distribution of excess funds.

There was discussion regarding the Unity Convention portion of the budget and how one might contest those expenditures appropriately and with respect.

New Business

Lesliee moved that the Board operate using Robert’s Rules of order, including structuring the Board meetings according to those suggested practices, as modified by AA practice. Mary 2^nd. Discussion: Susan suggested that a guidelines change would be necessary but that it is also the Chair’s prerogative. Unanimous yes.

Announcements

The Next Board meeting will be on 25/1/11 at 2pm Eastern.

Gwen was thanked for her service as Chair at a difficult time in OIAA history.

Meeting closed with the Responsibility statement.

Respectfully Submitted by

Lesliee A

OIAA Board Secretary

Presented 26-1-11