OIAA Board Meeting Minutes
May 11, 2025

Board Attendees:

• Beth A., International Trustee
• Amelia L., Secretary
• Jennifer B., Treasurer
• Mark M., Technology Chair
• Gwen, Chair
• Madeleine, Trustee-at-Large

Guests:

• Jan BB
• Sharon G.

The Chair called the meeting to order at 2:01 PM: The meeting opened with the St. Francis Prayer.

Minutes: The minutes of April 13, 2025 were discussed, including Jennifer motioned and Beth seconded, approved unanimously.

Old Business: 

Annual Survey: The purpose is to establish a quorum for the next year. Amelia picks a date, Mary and Mark do the rest and Amelia writes an email. We will prepare the survey to follow up after the June assembly.  Usually, we follow up with more than one email.

Treasurer’s Report: We had a little over $11,000 in revenues for April and we have exceeded our annual budget to date by $4,400. Seventy-seven individual groups contributed in April and 190 for the first four months. Jennifer will include the monthly numbers of meetings that have contributed for the month.  We have $158,000 in the bank. Jennifer will not be standing for another term, and she has asked that we send members to the finance committee now that might be a good candidate for next term so that they can do service soon.

International Trustee Report: We have a new Alt-Chair the Unity Committee. We have a close relationship with Mary and the Steppers Committee to put announcements on the Unity Committees WhatsApp group.  Sharon from CPC is going to join us next week and explore how we could do something similar with them.  People were very excited about the last IGR Forum and want to do it again. Beth also will not be standing for another term and plans to leave as much information as possible.

Tech Report: We are planning to show our progress at the June assembly. Safety workshop is very popular, and tech help is available every Wednesday. Katie is very active in this service.

Trustee-At-Large Report: In my role for 90 days, attended CPC, Tech Steppers and their tech safety forum this month. Was also grateful for Convention minutes, and able to work with Finance regarding credit card for the Convention. Barry was able to modify the credit to 10%. Reviewing the charters in the near future.

New Business:

Letter to Bruce: Beth and Mark will work on public and private YouTube, need a response to Bruce prior to the assembly. Madeleine will follow-up with Bruce, Madeline to draft a response to Bruce regarding the anonymity policy, make an announcement at the assembly, and request volunteers to follow up on this private channel.

Founder’s Day: Mark will be attending and proposed taking a flyer. Jan will email flyer to the Board and Mark. Jan recommended that a QR code on a placard. Madeleine suggested a card for future.  Mark motioned $400 for flyers, Jennifer seconded, and unanimously approved.

Committee Reports to the Assembly:  Approach translation with humility.  Hope that we can keep reports simple and easily translated.  Talk slowly.  Power points and English graphics is difficult. Ideas were shared about oral reports. Gwen and Madeleine to follow, splitting these committee report in June and September membership meeting

Meeting adjourned, 3:35 PM EST.  Declaration of Unity

Motions Summary

The following motion was voted on by the Board at this meeting:

• Motioned and unanimously approved $400 for flyers for Founders Day.  Mark to follow.

Signed: Amelia L., OIAA Secretary, May 31, 2025
Approved: July 13, 2025